With Codestone’s help SAP Business ByDesign was implemented to support the finance and procurement activities of Adlens and the system went live after a rapid deployment.

Adlens now operates all its financial functions using ByDesign, from general ledger to accounts payable and accounts receivable, streamlining many previously laborious processes. Self service reporting is providing better visibility of the finances of the business, with the ability to closely monitor and mange cash flow. ByDesign’s integration with Excel also enables management to present clear, timely information to the board.

A wide range of activities are now supported by the solution, including expenses, payments, fixed asset valuations and the regular closure of accounting periods, a task that is now much simpler and quicker.

SAP Business ByDesign’s procurement module has transformed purchasing for Adlens, with the vast majority of spend now being pre-approved prior to orders being placed with suppliers. Financial management can now see the entire supply chain at a glance, including unapproved or pending purchases, enabling the business to control cash flow more effectively. SAP ByD’s automatic matching of purchase orders and supplier invoices also ensures timely and accurate payments.

The solution has also enabled the company to continue functioning effectively during the Covid crisis. Its cloud-based, mobile capability has ensured that purchasing authorisations and payments can be carried out while staff are on the move or out of the office.