KRF researched the market, and following due diligence, made the decision to implement SAP Business One (B1) to replace their obsolete system. To get the most benefit from SAP B1’s capabilities it was suggested the finance department should replace its own system with SAP B1 as well. “We reviewed the SAP B1 Finance functionality and this, together with the close integration of warehouse and finance, convinced us it was the right way forward for KRF,” says Jane.

Codestone scored highly during a review of implementation partners, receiving strongly positive reviews from its other customers. They demonstrated its deep understanding of warehouse operations and proposed the implementation of the cloud-based SAP Business One as a Service (BOaaS) to provide an organisation-wide solution. KRF engaged Codestone to assist in the implementation process, and to also provide round the clock support from its team based in Poole.

Cloud hosting provided KRF with a fully supported digital solution without the need to purchase expensive hardware. The solution included scanning facilities within the warehouse operation, which have significantly reduced the manual effort and risk of errors within the warehouse operation. Previously, goods received were logged manually and then entered to the stock system. Picking and despatch processes were also labour-intensive. Now goods arriving or leaving the warehouse are scanned and stock movements are automatically generated, providing a clear audit trail.

New processes have benefited Sales and Purchasing departments. Sales users can now access customers’ web portals, download customer orders, and upload these into SAP. Purchase orders are automatically created for out-of-stock items and sent to suppliers.

Customer orders generate picking and packing lists for warehouse staff, items are scanned as they are selected and prepared for despatch and stock levels updated directly in SAP. Customer invoices are generated when orders are despatched. The work involved in manually preparing invoices has been halved.

SAP’s dynamic stock valuation functionality has replaced the onerous task of manually obtaining prices for each product, and rolling stock takes are now possible, increasing control over stock, and reducing effort and impact to the business.

The effort required to process journals has also been significantly reduced, with entries now being quickly and accurately prepared using SAP templates.